Policies – School Year 2023 – 2024

This document provides the academic rules, guidelines and operational procedures for SchoolNova at Stony Brook. It serves as the authorized framework for the academic enrichment program for PreK-12 students. The content of this document is establishhed in accordance with the recommendations from the SchoolNova Advisory Committee and the Board of Directors.

Documents you will sign during the registration:

Table of Contents

I. Operation of SchoolNova

II. Registration and Admission

III. Tuition and Fees

IV. Enrollment and Placement

V. Academic performance

VI. General Guidelines

I. Operation of SchoolNova at Stony Brook

The SchoolNova's academic year begins in September and ends in May of the following year. In-person classes at SchoolNova are held at Stony Brook University's campus. SchoolNova receives an annual Revocable Permit from the university, which outlines rules and policies for facility usage. All SchoolNova families and staff care for and maintain the facilities. SchoolNova must comply with SUNY and university regulations and state, federal, and local laws. Classrooms are accessible only during reserved dates and times. In emergencies, dial 333 on campus phones or call 632-3333 from outside the campus system to reach University Police.

Obligatory Supervision

Students who are under the age of 15 are required to be under adult supervision at all times while at school. This supervision can be provided by a parent, guardian, teacher, or any other designated individual entrusted with the responsibility. It is essential that parents or guardians do not drop off or pick up their children outside the school premises; instead, they must accompany the child directly to the classroom. In the event that a student needs to leave the school before the regular dismissal time, the student's parent or guardian must personally collect them from their classroom. The school is responsible for ensuring adequate supervision of students during class hours, but not between the classes.

Equal Opportunity and Diversity.

SchoolNova at Stony Brook, Inc. welcomes students of all races, colors, nationalities, and ethnic backgrounds, granting them equal rights, privileges, and access to various programs and activities. The institution does not discriminate based on race, color, national origin, or ethnicity regarding its educational policies, admissions procedures, scholarship programs, or any other school-administered initiatives. This policy ensures that all individuals have fair and equal opportunities for admission, participation, and treatment in all aspects of the institution, including academic admissions, financial aid, educational services, and employment.

In 2023–24 SchoolNova will continue offering both in-person and online classes.

In-person classes take place from 9:00 am to 3:00 pm on Sundays on the campus of SBU. Onloine classes have a different schedule and might be offered on any day of the week - the schedule will be provided BEFORE the 1st day of registration.

II. Registration and Admission:

All applications should be submitted online.

For Returning families:

Returning students and their siblings have a right to Priority Registration, ensuring placement in preferred classes and waiving the application fee. To retain this privilege, registration must be renewed by August 3. If registration is not renewed by August 3, this privilege is lost, and the regular application process must be followed, including paying the $50 registration fee. Re-registering online ensures a spot in desired classes and updates your child's information.

Who is eligible for Priority Registration?

  • Returning students who have no outstanding balance, as well as their siblings.
  • Students who were on the waiting list from the previous years.

For New families:

Before applying to our program, we recommend that parents familiarize themselves with our rules and policies, review past assignments, and visit the faculty and TA home pages for a better understanding of the nature of our program. .

New families must register online before attending classes; "walk-ins" without prior registration are strictly prohibited. Click the Registration link on the SchoolNova website's top menu to initiate the online registration process for new students and carefully follow the instructions.

Please take note of the following important details:

  • Class placement is determined on a first-come, first-served basis. If a class is not available for your child's age group, it will not be shown as an option.
  • If a class is available for your child's age but has prerequisite requirements, you can still select the class, but you will be placed on a waitlist. Please contact us via email for instructions.
  • Each class has a strict maximum capacity for students. If a class has reached its capacity, it will be marked as FULL. However, you can still register for the class and be added to the waitlist.
  • Each class has a strict limit on the number of students allowed. If the class has reached its capacity, it will be marked as FULL. Nevertheless, you can still register for the class and be added to the waitlist.

IMPORTANT NOTICE: Confirmation emails:

  1. Automated Registration Acknowledgement: This email will confirm your family profile creation and registration fee payment, but it does not guarantee class placement. Register early when new student registration opens (August 8, 10 am) to secure a spot in your preferred class. If your first-choice class is full, consider an alternative. If a spot opens, you'll be placed there; otherwise, you'll be assigned to the alternative. Note that low enrollment may lead to class cancellation or increased tuition.

  2. Math class Enrollment Confirmation: The administration will send a confirmation email approximately one week before the program begins to confirm your child's class placement (after we grade a placement test). Check your child's placement status anytime by logging into your family account created during registration.

To be admitted to the SchoolNova Enrichment program, you must meet the following criteria:

  1. Minimum age of three years old on the first day of classes.
  2. If applying for the math class for the first time, a placement test is required, offered during the first two weeks of September.
  3. Paid Application Fee: Non-refundable $50 fee per student for processing applications, payable during online registration.
  4. Signed Financial Agreement: Signing a Financial Agreement with SchoolNova at Stony Brook is mandatory.
  5. Signed Policies Document: Signing a document outlining the program's rules and policies is required.
  6. Signed Internet Consent Form: If taking online classes, signing an Internet consent form is necessary.

III. Tuition and Fees


According to the decision made by the Board of Directors, the school increases its tuition rates every other year by a small percentage. This helps the school to sustain its financial well-being. As a result, there will be an increase in the tuition rates for the 2023-24 school year (the last time we increased tuition was in 2021). The board of directors has established the following tuition and fees for the 2023-2024 academic year:


In the 2023-2024 school year, the cost of tuition is:

  • 45 minutes class: $26.5/class
  • 60 minutes class: $30.5/class
  • 90 minutes class: $48/class


SchoolNova provides two payment options for tuition:

  1. One-time Payment: This option requires a single payment for the entire academic year (consisting of 28–30 days of classes). The payment is due by the end of the third week of the first quarter and does not require an enrollment deposit.

  2. Pay-by-Quarter Plan: Our school offers families the choice to pay tuition in three installments throughout the year. Under this plan, each quarter's tuition is paid separately and is due by the end of the third week of that quarter. When selecting this option, an enrollment deposit* is collected along with the first payment, which will be credited towards the year's final payment.

*Enrollment deposit: The enrollment deposit should be paid by both returning and new students, along with the first tuition payment. This deposit is held and applied as a credit to the final quarter's tuition. If students drop out of SchoolNova classes before the end of the year, the enrollment deposit is not refunded. The enrollment deposit amounts are $75 for families with one child, $150 for families with two children, and $225 for families with three or more children.



  1. Application fee: One-time fee, paid per student (Non-Refundable) 

    Please note that a $50 Application Fee per student must be paid at the time of a new student's registration. This fee guarantees your child a place in our program. The fee is non-refundable if you withdraw your child for any reason. Returning students who reactivate their family accounts during the Priority Registration period are exempt from this fee.

  2. Administration fee: Per family, collected only once a year (Non-Refundable)
    • $35 from families with one child and
    • $50 from families with two or more children.

    The fee is non-refundable and must be paid by all returning and new students along with the 1st tuition payment. This fee covers administrative and processing costs, onsite assistance, and informational service.

  3. Material Fee: This non-refundable fee is charged per student and covers expenses for printed homework, classwork assignments, books, educational materials, and art supplies. The amount of the fee varies for each class/subject and is based on previous years' spending. The entire year must be paid in full during the 1st tuition collection. Teachers may collect additional fees for certain courses, and they will inform you if this applies.
  4. Late Fees: Late fees will be applied if tuition and fees are not received within one week after the designated dates. These fees progressively accumulate on outstanding balances. Reminder emails will be sent before the collection period and each Sunday when tuition is collected onsite. The final reminder email will be sent a few days before the deadline. Late fees will be incurred if payment is not received within one week after the deadline.


    Late fee breakdown:

    • Seven days after the end of the grace period: $30
    • Beyond three weeks: $60 (totaling $90).
    • Beyond four weeks: $90 (totaling $180)

Failure to settle outstanding balance beyond five weeks after the due date or consistently delayed payments will result in a loss of priority class placement for the upcoming year. Additionally, if the payment is not received within five weeks after the deadline, student may be excluded from attending classes. Any unpaid amounts may affect student admission to future quarters or enrollment in the following year.


SchoolNova offers two types of discounts that can be combined:

  • Siblings discount: Families with two children receive a 10% discount on tuition for the second child. For families with three or more children, each child receives a 10% discount. All children must be legal dependents of the same parent(s) or legal guardian, and actively enrolled in at least one class (excluding clubs).
  • Multiple Classes discount: A 10% discount will be applied to all classes if your child takes three or more classes.


Financial Aid:


Important! We recognize that circumstances can change, and financial difficulties may arise.understand that sometimes circumstances change, and financial challenges may arise. If you have any special circumstances, require an extension, or need financial assistance, please get in touch with Marina Polonskaia, the SchoolNova principal,  at director@schoolnova.org before the Payment due date. Informing us promptly will enable us to explore suitable arrangements and avoid late fees.


There are a few scholarships available for eligible applicants. If you qualify for the Federal Free or Reduced Meals Program, you can receive financial aid at SchoolNova. To be considered for a scholarship, please provide proof of your eligibility for the free or reduced lunch program. The documents must be submitted by the 1st day of classes.


Payment Methods:

You can pay your bill online using Zelle App, your bank online/mobile payment system. We also accept personal checks, cash payments, or payments made through our website via PayPal. Please see Financial Contract for details.

IV. Enrollment and Placement

Maximum and minimum enrollment


To ensure an optimal learning environment, we aim to have class sizes ranging from 5 to 15 students, taking into consideration the student's age and the nature of the course. If a class reaches its maximum capacity, a waiting list is created. However, if the enrollment falls below the minimum requirement of 5 students, the class may be closed unless parents agree to pay higher tuition fees to meet the minimum threshold. In the absence of such an agreement, the class can continue at the discretion of the principal or by a decision made by the Board.

Classes Add/Drop Period: Within the first ten days of the school year, students can drop courses and get a full refund of tuition, deposit, and fees, except for the registration fee, which is non-refundable. No fees will be refunded for dropped courses after this period. Parents are responsible for paying tuition for all classes if the student decides to stay. To add a course, students must request permission from the program's administration at info@schoolnova.org. Note that SchoolNova classes do not allow walk-ins. 

Cannot attend the first class? Parents must notify the school in advance if their student cannot attend the first weeks of classes. Failure to do so will move the student's name to the end of the waiting list, giving priority to other students.

Early withdrawal: At SchoolNova, the add/drop period for classes lasts ten days from the first day of the school year, including two days of classes. Tuition is waived for these initial two classes if a student decides not to continue. However, if a student continues the course, they must pay for the entire quarter, including the first two weeks. No refunds are provided for dropping a program before the current quarter ends. If a program is dropped after the current quarter, there is no charge for the remaining quarter(s), but the enrollment deposit is not refunded. Tuition is collected quarterly for 10+10+10 (or 9) weeks. Dropping a class during any quarter forfeits the tuition for that specific quarter. SchoolNova does not impose withdrawal fees.

Joining in the middle of the term: If your child enrolls in the school after the start of the academic year, the tuition will be adjusted proportionally based on the remaining number of lessons. However, material and other fees must be paid in full and will not be adjusted or prorated.

Waiting List: The enrollment process at the school starts by re-enrolling returning students to determine openings for each grade level and subject in the upcoming year. Once the capacity limit is reached, additional applicants will be placed on a Waiting List based on the order of their application submission. If any spaces become available during the first two weeks of the school year due to withdrawals, the school will offer those spots to students on the waiting list. However, after the initial two-week trial period, certain classes like math, physics, chemistry, biology, and some foreign language classes will no longer accept new students.

Placement: Returning students are placed in classes based on their academic performance and teacher recommendations from the previous year. New students are required to take a math placement test, which occurs 1-2 weeks before the school year begins (typically in early September). Language class placement for all students is initially based on the information provided by parents. However, within the first three weeks of the school year, teachers have the flexibility to adjust a student's level as needed. Detailed information about the placement test criteria and the topics covered in each level for both math and language classes can be found on the school's website.

To participate in the program and take the Math placement test, students must complete their registration on our website and submit the mandatory $50 registration fee.

V. Academic performance


SchoolNova has established rigorous standards for student progression to the next level. Students' advancement will be determined through a comprehensive evaluation that considers various factors such as attendance records, active class participation, timely submission of homework assignments, and teacher recommendations.

Students will be automatically promoted to the next level provided they meet the following criteria: attending over 80% of classes, submitting more than 80% of homework assignments, and receiving the teacher's approval.

Academic Calendar:  SchoolNova follows a quarter calendar system, dividing the school year into three academic quarters, with each quarter consisting of ten weeks (sometimes the last quarter is only 9 weeks). Typically, classes commence on the third Sunday of September and conclude before the Memorial Day weekend. SchoolNova aligns its schedule with the Three Village Central School District calendar, adhering to all significant holidays and school breaks. The calendar is available on the SchoolNova website.

Transcript: After graduation, students can request a comprehensive transcript from SchoolNova. It will include a detailed list of their attended classes and course content. Please allow two weeks for processing. The transcript will also highlight students' achievements, like competition participation and notable school activities.

VI. General Guidelines


Attendance: Attendance is crucial for students, and they are highly encouraged to make a conscientious effort to attend all classes. To advance to the next level, students must fulfill certain criteria, such as attending at least 80% of all classes, completing over 80% of the homework assignments, and obtaining the teacher's approval.

Tardiness: To ensure students maximize their time at school and avoid disrupting their punctual classmates' work and concentration, it is crucial for students to arrive on time. The classrooms open at 8.45 am.

Homework: Since our classes convene only once a week, homework plays a pivotal role in our teaching process. It is mandatory for every student to complete their homework promptly and submit it to the teacher at the start of each class. Submitting over 80% of the homework assignments throughout the year is one of the criteria for successfully progressing to the next level.

Missed classes: In our commitment to delivering top-notch services, it is crucial for the school to maintain financial stability. To achieve this objective, staffing and other operational expenses are calculated per semester based on the total student enrollment for that period. Unfortunately, the operating costs cannot be adjusted accordingly if a student is absent for a day. As a result, we are unable to offer a discount for missed classes. Refunds after the 2nd week of classes will be evaluated on a case-by-case basis.

Teacher-parent communication Our program is intensive, covering a vast amount of material rapidly, and parental involvement is essential for homework support. Parents are expected to cooperate with teachers to help their children achieve educational goals. Teachers will share their email addresses for direct communication with parents. After the initial 3–4 weeks of school, teachers will meet with parents at least once a year. Parents may observe a class with the teacher's permission, sitting at the back of the classroom. The teacher has the authority to decide what is best for the class atmosphere and may ask parents to leave. While observing, parents must not interrupt the class, enter the room, or use their phones. Repeated interruptions will result in the loss of classroom observation privilege.


Behavior Expectations:

  • Students must arrive on time, display respectful behavior, and honor the rights of others to maintain an orderly and conducive learning environment.
  • Students must come prepared with required materials, including completed homework, and exhibit respectful behavior not only in the classroom but also in corridors and help rooms.
  • Students are always accountable for their conduct.
  • Parents have the responsibility of familiarizing their children with school rules to promote comprehension and demonstrate alignment with the faculty.
  • Parents are responsible for their children's actions whenever they are outside the classroom.

Drafting and Revision:

The rules and regulations may be revised each year. The revised version should be presented to the School's Board of Directors.



I hereby acknowledge having read the Rules and Regulations of SchoolNova at Stony Brook and by signing below,

I hereby agree to abide by and respect these rules.

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