Frequently Asked Questions

General Information:

Q: What age children do you accept?
A: Our students range from 3 to 18 years old.

Q: What are your hours of operation?
A: 9:00 a.m. - 3:00 p.m. on Sundays.

Q: What is your maximum class size?
A: We try to maintain a class size of between 5 and 15 students depending on the age of the students.

Q: Where and when are the classes held?
A: Classes are held on the campus of the Stony Brook University from mid-September to the end of May for a total of about 28 to 30 weeks. The length of our school year varies slightly from year to year.

Q: What subjects do you offer?
A: We offer many levels of mathematics and the sciences, like physics, chemistry, biology, earth science, and computer science. We also offer visual art classes and language classes including Advanced English, Russian, French, and Spanish. Some of our classes have restrictions on the ages of students. For more information, please check Schedule.

Q: How are students selected for the program?
A: Students interested in attending a SchoolNova program must complete and submit an online application. Access to the link for new students' application will be available on August 1.
Admission is on a first – come, first – served basis. Because class sizes are limited, we cannot guarantee placement into our program. After we fill up all our classes, we begin to place students on the waitlist. Waitlist students will be enrolled in the classes if the spot will become available after the end of the drop-off period.
As a reminder, applications will not be considered without payment of the registration fee.

Q: Do you participate in any math, science and language Competitions?
A: Yes. Our school participates in Math Olympiads AMC 8 and AMC 10/12, in the International Math Kangaroo Olympiad, the International Russian Language Olympiad, in the National French Contest and in Physics Bowl and in F=ma. Advanced English also participates in various competitions throughout the year such as the Scholastic Art and Writing Awards and the Library of Congress National Reading/Writing Promotion Program.

Q: Do you allow parents to be present inside the classroom?
A: In general, we do. However, teachers set their individual policies regarding the presence of parents inside the classroom based on what they think is best for a specific child.
Parents may not interfere with the lesson by being disruptive or talking and may not enter or exit the classroom while the class is in session.

Q: How can I reach/contact SchoolNova?
A: The easiest way to contact SchoolNova staff is by email.

  • For all questions related to the website (including login problems), please contact webmaster at webmaster@schoolnova.org
  • For all questions related to billing and payments, please contact billing@schoolnova.org
  • For all other questions, including questions related to registration, please contact info@schoolnova.org
  • If you have a problem, please call (631) 606-0585 and leave a voicemail. Please allow up to 5 days for your call to be answered.

Registration:

Q: When does Registration open?
A: SchoolNova has two types of registration — Preliminary Registration for returning students which is usually open between mid of June and July 31 and Regular Registration for new students which is always open on August 1. All new students are placed into the classes on the “first-come, first-served” basis.

Q: How do I register my child for SchoolNova at Stony Brook?
A: To register for the upcoming school year, each family must complete an ONLINE registration form. The registration form is available here: https://schoolnova.org/nova/registration If you already have an active family account, you should Log in to register. All returning students must re-register every single year to be placed into the classes. Please, go to the Registration page and follow a “Preliminary registration” option.
If you are a new family and doesn’t have an active account, please, use a “Regular registration” option and follow the instructions provided there.

Q: How will I know whether my child has been enrolled in the program?
A: Once a student's registration is processed, a computer-generated confirmation email is sent to the parents with the child's name. The parents will be notified if there is a problem with the registration or if more information is needed to process the registration. If you do not receive a confirmation email within two days of submitting a registration form, please email the organizer at info@schoolnova.org or call (631)606-0585 to request that another confirmation be sent to you.

Q: How will I find out about the placement level of my child in each subject?
A: Returning students are placed in classes based on academic performance and teacher’s recommendations.
New students’ placement into math classes is based on the results of the placement test administered 1-2 weeks prior to the beginning of the school year (September)
Initial placement to language classes is based on the information provided by parents. Teachers have the right to move students to a different level within the first 3 weeks of student’s attendance.

Q: What is the admission process?
A: The Admission process begins with the re-enrollment of the returning students. Re-enrollment informs the school of available openings in each level for each subject. Those openings will be filled by new students on the “first-come, first-served” basis.
Once capacity is reached, additional applicants will be placed on the Waiting List in order the applications were received. As spaces become available during the first week of the school year, the school will take a new student from the waiting list. After the drop-off/add-on period, most classes will stop accepting new students (math, physics, chemistry, biology, and some foreign languages classes). In some cases, classes may be cancelled due to insufficient enrollment.

Q: Do you have a drop-off/add-on period for classes?
A: A drop-off/add-on period begins on the first day of classes and ends at 11:59 pm on the Tuesday after the 2nd week of school.

Q: How to add/drop classes?
A: Adding/dropping classes can be done either online by writing comments in the student’s profile page or by sending an email to the school with a request. After the end of the add/drop period, students may only add a course with permission from the program’s principal. If a student drops a class during the first week of classes, this will be considered a “trial period” and no charge will be made. However, if the student remains in that class after the first week, the student will be charged for all classes he or she attended. If student will drop a program in the middle of the quarter. Money paid for this quarter will NOT be returned. If student will drop program after the current quarter is complete, he or she will NOT be charged for the remaining quarter(s). However, the deposit will not be returned. SchoolNova doesn't charge any withdrawal fee.

Q: What forms do I have to fill out?
A: Financial Agreement, Consent form for photographing/filming, and the agreement to adhere by our rules.

Teachers:

Q: Are your teachers certified?
A: We are an enrichment education program that supplements a school curriculum. New York State does not require teacher certification for this type of programs. However, we do require a high level of education and professionalism from our staff. Many of our instructors have advanced degrees, university-level teaching experience and extensive research experience.

Q: Where can I find information about the teachers?
A: Each teacher posts a brief professional biography and a description of their teaching philosophy on our website here.

Tuition:

Q: How much does it cost to attend the school?
A: The cost of tuition is $21 for a 45 minute class, $27 for a 60 minute class, and $40 for a 90 minute class. In addition, each student or family is expected to pay several fees (see below).

Q: Do you have a registration fee?
A: Yes. The $30.00 Registration Fee is a one time fee required to be paid at the time of new student's registration. This fee is waived for returning students reactivating their family account for an upcoming school year during Priority Registration. The registration fee assures your child a place in our program. If for any reason you withdraw your child that fee is non-refundable.

Q: Are there any other fees?
A: Yes.
Yes.
Material Fee:
Per student (Non-Refundable) This fee will only be charged for classes requiring printed homework and classwork assignments, buying books, educational materials and art supplies. Each class/subject has a different material fee carefully calculated based on the previous years spending. Fee should be paid in full for the entire year during the 1st tuition collection.
Administration fee:Per family (Non-Refundable) This fee is $25 from families with one child and $35 from families with two or more children. The fee is non-refundable and is required to be paid by all returning and new students along with a 1st tuition payment. This fee covers administration and processing costs, onsite assistance and informational service.
Enrollment deposit: Per family (Refundable) The deposit is held and refunded against the final quarter’s tuition collection. It is not returned to students who drop out of SchoolNova classes before the end of the year. The enrollment deposit is $75 from families with one child, $150 - with 2 children, $225 - with 3 or more children. The enrollment deposit for both returning and new students should be paid along with the 1st tuition payment (2nd week of the 1st quarter).
Late fee: $30 – $60 – $90: If payment of tuition and fees is not received within a week after the specified dates, late fees will be incurred. $30 late fee will be assessed on all outstanding balances left unpaid after the seven-day grace period (the time required to receive checks which were mailed to school’s PO box). Payments received beyond 3 weeks of an official deadline will incur a $60 late fee in addition to the $30 dollar fee previously assessed ($90 total). PAYMENTS MADE BEYOND SIX WEEKS OF THE OFFICIAL DEADLINE WILL INCUR AN ADDITIONAL FEE OF $90, BRINGING TOTAL LATE FEES TO $180.

Q: Do you have tuition discounts for siblings?
A: Yes. If a family has two children, a 10% sibling discount is taken off tuition for the second child (the student enrolled in the highest grade level within SchoolNova is considered the first child). For families with 3 or more children, each child gets a 10% discount. For the discount to apply, all children must be legal dependents of the same parent(s).
If your child takes 3 or more classes, a 10% discount will be applied to all classes. This discount can be combined with sibling discount.

Q: If my child is absent, do I still have to pay?
A: Yes. We are committed to providing the highest quality of services. To accomplish this goal, it is essential that the school maintains financial stability. Staffing and other operational expenses are determined each semester depending on student enrollment for the duration of the whole semester. If a child is absent for a day, the operational costs cannot be adjusted accordingly, therefore we cannot provide a discount for the missed class. Refund after the first week of classes is considered on a case-by-case basis.

Q: When do we have to pay tuition?
A:
Annual Plan: One payment plan — tuition is paid once for the entire academic year (28 – 30 days of classes) and is due by the end of the 3rd week of the 1st quarter. Enrollment deposit is NOT charged.
Quarter Plan: Our school offers families the opportunity of paying the school fee account by regular installments over the course of the year. Three payments plan — tuition is paid for each quarter separately and is due by the end of the 3rd week of each quarter. Payment Calendar: All due dates and deadlines will be posted on our website calendar at: www.schoolnova.org/nova/calendar

Q: What kind of payments do you accept?
A:You can pay your bill online using your bank online/mobile payment system. We also accept personal checks, cash payments or payments made through our website via PayPal. Please see this page for details.

Q: Will we get a reimbursement if a class is cancelled?
A: In the event that a class is cancelled at the last minute due to unforeseen circumstances, every attempt will be made to schedule a make-up or a double class. If this is not possible, we will issue a refund for the cancelled class.

Attendance and Homework:

Q: If my child missed school, how can we get homework for the next class?
A: Most homework assignments will be posted on the school's website by Wednesday morning of the following week. You don't need a password or an account to view and print the homework.

Q: What is your Homework policy?
A: We have our classes once a week, therefore the homework is a very important part of our teaching process. We require that each student do the homework on time and hand it over to the teacher at the beginning of each class.
One of the criteria for being transferred to the next level is submitting more than 80% of the homework assignments during the year.

Q: Do you expect parents to be involved in helping their children do homework?
A: Our program is highly intensive; we cover a great deal of material quickly, and we depend on the parents to help their children with homework. Parents are expected to cooperate as much as possible with the teachers to help the children reach their educational goals. All teachers’ emails are posted on the school website and parents are welcome to contact them directly.

Q: What is your Attendance policy?
A: Students are expected to attend all classes they signed up for. The main criteria for being transferred to the next level is attending more than 80% of all classes.

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