Frequently Asked Questions

General Information:

Q: What age children do you accept?
A: Our students range in age from 3 to 18 years old.

Q: What are your hours of operation?
A: 9:00 a.m. - 3:00 p.m. on Sundays.

Q: What is your maximum class size?
A: We try to maintain a class size of between 5 and 15 students.

Q: Where and when are the classes held?
A: Classes are held on the campus of the Stony Brook University from mid-September to mid-June for a total of about 30 to 32 weeks. The length of our school year varies slightly from year to year.

Registration:

Q: When does Registration open?
A: Registration for the next academic year is open between the end of June and September but enrollment in some classes may be closed earlier due to a limited class size. New students may join the class in the middle of the school year (if class' size allows) but for many cases it's not possible due to the cumulative knowledge requirements of a particular subject. For example: it would be impossible to join a Physics or a foreign language class in the middle of the year if a student doesn't have any previous knowledge of the subject.

Q: After I submit a Registration form, how will I know whether my child has been enrolled in the program?
A: Once a student's registration is processed, a computer-generated confirmation letter or e-mail is sent to the parent with the child's name. The parent will be notified if there is a problem with the registration or if more information is needed to process the registration. If you do not receive a confirmation letter or email within two days of submitting a registration form, please send an e-mail to the organizer at info@schoolnova.org or call (631) 615-4215 to request that another confirmation be sent to you. After the registration, an account for the family will be opened on our web site, allowing you to access your children's schedule, tuition and other information. Also, you will be able add or change personal information, as well as print out the schedule and the tuition bill.

Q: How will I find out about the placement level of my child in each subject?
A: Returning students are placed in classes based on academic performance and teacher recommendations. Initial placement into all other classes is based on the information provided by parents. Teachers have the right to move students to a different level within the first 3 weeks of the 1st quarter.
New students’ placement into math classes is based on the results of the placement test administered 1-2 weeks prior to the beginning of the school year.

Q: Will my child get into a class of his/her choice?
A: The enrollment process begins with the re-enrollment of the returning students. Re-enrollment informs the school of available openings in each level for each subject for the next school year. Those openings will be filled by new students on the "first come, fist serve" basis.
Once capacity is reached, additional applicants will be placed on the Waiting List in order of applications were received. As spaces become available during the first 2 weeks of the school year through withdrawal, the school will take a new student from the waiting list. After the 2-week period, some classes will stop accepting new students (math, physics, chemistry, biology, and some foreign languages classes).Classes are filled on a first come basis. In some instances, classes may be cancelled due to insufficient enrollment.

Q: Do you have an add/drop period for classes?
A: The add/drop period begins on the first day of classes and ends at 11:59 pm on the Tuesday after the second week of school.
Adding/Dropping classes can be done either online by writing comments in the student’s profile page or by sending an email with a request to the school. After the end of the add/drop period, students may only add a course with permission from the program’s principal.

Teachers:

Q: Are your teachers certified?
A: We are an enrichment education program that supplements a school curriculum. New York State does not require teacher certification for this type of programs. However, we do require a high level of education and professionalism from our staff. Many of our instructors have advanced degrees, university-level teaching experience and extensive research experience.

Q: Where can I find information about the teachers?
A: each teacher posts a brief professional biography and a description of their teaching philosophy on our web site.

Tuition:

Q: How much does it cost to attend the school?
A:The cost of tuition is $21 for a 45 minute class, $27 for a 60 minute class, and $40 for a 90 minute class.

Q: Do you have a registration fee?
A: Yes. A non-refundable $30 fee per student (not per family). This is a one-time fee exclusively for NEW students. Application fee is waived for returning students. Fee should be paid in the time of the registration.

Q: Are there any other fees?
A: Yes. Enrollment Fee: The fee is considered as a deposit towards the last tuition payment (for the last quarter). It is not returned to students who drop out of SchoolNova at Stony brook before the end of the year. The enrollment fee is $75 from families with one child, $150 – with 2 children, $225 – with 3 or more children. The enrollment fee should be paid along with the 1st tuition payment (2nd week of the 1st quarter).

Material Fee: The fee will be charged in the beginning of the academic year for classes requiring textbooks and art supplies. If additional fees are required for some classes, the teacher will collect those fees directly from parents.

Administrative fee - The fee of $25 from families with one child and $30 from families with two or more children covers different school activities, including Foreign Language day, Holiday party, Graduation and Moving Up ceremonies, cleaning up after the events, and a healthy snack, served during the each school day.

Q: Do you have tuition discounts for siblings?
A: Yes. A 10% sibling discount is taken off tuition for the second and each additional child from the same family. The student enrolled in the highest grade within SchoolNova is considered the first child. For the discount to apply, all children must be legal dependents of the same parent(s).
We also offer a 20% discount on the 3rd subject your child is studying if you pay full tuition for the other 2 subjects.

Q: If my child is absent, do I still have to pay?
A: Yes. We are committed to providing the highest quality of services. To accomplish this goal, it is essential that the school maintains financial stability. Staffing and other operational expenses are determined each semester, depending on student enrollment for the duration of the whole semester. If a child is absent for a day, the operational costs cannot be adjusted accordingly, therefore we cannot provide a discount for the missed class. Refunds after the 2nd week of classes are considered on a case-by-case basis.

Q: When do we have to pay tuition?
A: Annual Plan (One payment plan) – tuition is paid once for the entire academic year (30 – 32 days of classes) and is due by the end of the 2nd week of the 1st quarter.
Quarter Plan (Three payments plan): – tuition is paid for each quarter separately and is due by the end of the 2nd week of each quarter.
Enrollment obligates the parent or guardian for payment for tuition for the entire year. If payment for tuition and fees is not received within 2 weeks after the dates specified, a late fee of $30 will be assessed on all outstanding monies. The late fee has a progressive scale: after 4 weeks it will be doubled, if tuition is not paid 5 weeks after the deadline, the fee will be $100 and family will loose the opportunity to use Three payments plan in the future. If family has an outstanding balance every payment period, it will lose the right of priority placement to the classes next year.

The school reserves the right to exclude the students from classes should the payment not be received within 4 weeks of specified dates. Students may not be admitted to class for the second semester or re- enrolled for the following school year while there is a delinquent amount outstanding.

Q: What kind of payments do you accept?
A: At this time we accept personal checks, cash payments or payments made through the website via PayPal.

Q: Will we get a reimbursement if a class is cancelled?
A: In the event that a class is cancelled at the last minute due to unforeseen circumstances, every attempt will be made to schedule a make-up or a double class. If this is not possible, we will issue a refund for the cancelled class.

Homework:

Q: If my child missed school, how can we get homework for the next class?
A: Most homework assignments will be posted on the school's web site by Wednesday morning of the following week. You don't need a password or an account to view and print the homework.

Q: What is your Homework policy?
A: We have our classes once a week, therefore the homework is a very important part of our teaching process. We require that each student do the homework on time and hand it over to the teacher in the beginning of each class.
One of the criteria for being transferred to the next level is submitting more than 80% of the homework assignments during the course of the year.

Q: Do you expect parents to be involved in helping their children do homework?
A: Our program is highly intensive; we cover a great deal of material quickly and we depend on the parents to help their children with homework. Parents are expected to cooperate as much as possible with the teachers to help the children reach their educational goals. All teachers will provide their e-mails and parents are welcome to contact them directly. If you don't have the email address of your teacher, please contact the Program Coordinator.

Other questions:

Q: Do you serve meals?
A: Yes. A nutritious and healthy snack is served between 2nd and 3rd period, usually between 10:45 and 11.15 AM. An administrative fee ($25 from families with one child and $30 from families with two or more children) covers snacks.

Q: Do you participate in any math, science and language Competitions?
A: Yes. Our school participates in Math Olympiads AMC 8 and AMC 10/12, in the International Math Kangaroo Olympiad, the International Russian Language Olympiad, in the National French Contest and in Physics Bowl.

Q: Do you allow parents to be present inside the classroom?
A: In general, we do. However, teachers set their individual policies regarding the presence of parents inside the classroom based on what they think is better for a specific child.
Parents may not interfere with the lesson and may not to enter of exit the room while the class is in cession.

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