Frequently Asked Questions

General Information:

Q: What age children do you accept?
A: Our students range from 3 to 18 years old.

Q: What are your hours of operation?
A: 9:00 a.m. - 3:00 p.m. on Sundays.

Q: What is your maximum class size?
A: We try to maintain a class size of between 5 and 15 students.

Q: Where and when are the classes held?
A: Classes are held on the campus of the Stony Brook University from mid-September to mid-June for a total of about 28 to 30 weeks. The length of our school year varies slightly from year to year.

Q: What subjects do you offer?
A: We offer many levels of mathematics and the sciences, like physics, chemistry, Earth science, and IT. We also offer art classes and language classes including Advanced English, Russian, French, and Spanish. Some of our classes have restrictions on the ages of students, for more information, click here.

Q: Is everyone accepted?
A: Unfortunately, space is limited so students are accepted on a first-come, first-serve basis. But don’t worry! We have a waiting list so if someone drops a class, there’s more room for you.

Q: How can I reach/contact SchoolNova?
A: The easiest way to contact SchoolNova staff is by email.

  • For all questions related to the website (including login problems), please contact webmaster at webmaster@schoolnova.org
  • For all questions related to billing and payments, please contact billing@schoolnova.org
  • For all other questions, including questions related to registration, please contact info@schoolnova.org
  • If you have a problem, please call (631) 606-0585 and leave a voicemail. Please allow up to two weeks for your call to be answered.

Registration:

Q: When does Registration open?
A: Registration for the next academic year is open between the end of June and September but enrollment in some classes may be closed earlier due to a limited class size. New students may join the class in the middle of the school year (if class size allows) but in many cases this is not possible due to the cumulative knowledge requirements of a particular subject. For example, it would be impossible to join a Physics or a foreign language class in the middle of the year if a student doesn't have any previous knowledge of the subject.

Q: After I submit a Registration form, how will I know whether my child has been enrolled in the program?
A: Once a student's registration is processed, a computer-generated confirmation letter or email is sent to the parent with the child's name. The parent will be notified if there is a problem with the registration or if more information is needed to process the registration. If you do not receive a confirmation letter or email within two days of submitting a registration form, please send an email to the organizer at info@schoolnova.org or call (631) 615-4215 to request that another confirmation be sent to you. After the registration, and account for the family will be opened on our web site, allowing you to access your children's schedule, tuition and other information. Also, you will be able add or change personal information, as well as print out the schedule and the tuition bill.

Q: How will I find out about the placement level of my child in each subject?
A: Returning students are placed in classes based on academic performance and teacher recommendations. Initial placement into all other classes is based on the information provided by parents. Teachers have the right to move students to a different level within the first 3 weeks of the 1st quarter.
New students’ placement into math classes is based on the results of the placement test administered 1-2 weeks prior to the beginning of the school year.

Q: Will my child get into a class of his/her choice?
A: The enrollment process begins with the re-enrollment of the returning students. Re-enrollment informs the school of available openings in each level for each subject for the next school year. Those openings will be filled by new students on the "first-come, first-serve" basis.
Once capacity is reached, additional applicants will be placed on the Waiting List in order of applications were received. As spaces become available during the first 2 weeks of the school year through withdrawal, the school will take a new student from the waiting list. After the 2-week period, some classes will stop accepting new students (math, physics, chemistry, biology, and some foreign languages classes). Classes are filled on a first come basis. In some instances, classes may be cancelled due to insufficient enrollment.

Q: Do you have an add/drop period for classes?
A: The add/drop period begins on the first day of classes and ends at 11:59 pm on the Tuesday after the second week of school.
Adding/dropping classes can be done either online by writing comments in the student’s profile page or by sending an email with a request to the school. After the end of the add/drop period, students may only add a course with permission from the program’s principal. If a student drops a class during the first or second week of classes, this will be considered a trial period and no charge will be made. However if the student remains in that class after two weeks, the student will be charged for all classes he or she attended. If student will drop a program in the middle of the quarter. money paid for this quarter will NOT be returned. If student will drop program after the current quarter is complete, he or she will NOT be charged for the remaining quarter(s). However, enrollment fee will not be returned. SchoolNova doesn't charge any withdrawal fee.

Q: What forms do I have to fill out?
A: Financial Agreement, Consent form for photographing/filming, and the agreement to adhere by our rules.

Teachers:

Q: Are your teachers certified?
A: We are an enrichment education program that supplements a school curriculum. New York State does not require teacher certification for this type of programs. However, we do require a high level of education and professionalism from our staff. Many of our instructors have advanced degrees, university-level teaching experience and extensive research experience.

Q: Where can I find information about the teachers?
A: each teacher posts a brief professional biography and a description of their teaching philosophy on our web site here.

Tuition:

Q: How much does it cost to attend the school?
A:The cost of tuition is $21 for a 45 minute class, $27 for a 60 minute class, and $40 for a 90 minute class.

Q: Do you have a registration fee?
A: Yes. A non-refundable $30 fee per student (not per family). This is a one-time fee for new students. Registration fee is waived for returning students during priority registration. The fee should be paid at the time of the registration.

Q: Are there any other fees?
A: Yes.
Enrollment Fee: The fee is considered to be a deposit towards the last tuition payment (for the last quarter). It is not returned to students who drop out of SchoolNova at Stony brook before the end of the year. The enrollment fee is $75 from families with one child, $150 – with 2 children, $225 – with 3 or more children. The enrollment fee for returning students should be paid at the time of registration and for new students it should be paid along with the 1st tuition payment (2nd week of the 1st quarter), when they decide they want to stay.

Material Fee: The fee will be charged in the beginning of the academic year for classes requiring textbooks and art supplies. If additional fees are required for some classes, the teacher will collect those fees directly from parents.

Administrative fee: The fee of $25 from families with one child and $30 from families with two or more children covers different school activities, including Foreign Language day, Holiday party, Graduation and Moving Up ceremonies, cleaning up after the events, and a healthy snack, served during the each school day.

Q: Do you have tuition discounts for siblings?
A:Yes. If a family has two children, a 10% sibling discount is taken off tuition for the second child (the student enrolled in the highest grade level within SchoolNova is considered the first child). For families with 3 or more children, each child gets 10% discount. For the discount to apply, all children must be legal dependents of the same parent(s).
If your child takes 3 or more classes, a 10% discount will be applied to all classes. This discount can be combined with sibling discount.

Q: If my child is absent, do I still have to pay?
A: Yes. We are committed to providing the highest quality of services. To accomplish this goal, it is essential that the school maintains financial stability. Staffing and other operational expenses are determined each semester depending on student enrollment for the duration of the whole semester. If a child is absent for a day, the operational costs cannot be adjusted accordingly, therefore we cannot provide a discount for the missed class. Refunds after the 2nd week of classes are considered on a case-by-case basis.

Q: When do we have to pay tuition?
A:
Annual Plan (One payment plan): Tuition is paid once for the entire academic year (28 - 30 days of classes) and is due by the end of the 3rd week of the 1st quarter. Concrete dates can be found on the calendar on the school website.
Quarter Plan (Three payments plan): Tuition is paid for each quarter separately and is due by the end of the 3rd week of each quarter.
Enrollment obligates the parent or guardian for payment for tuition for the entire year. If payment for tuition and fees is not received within 2 weeks after the start date of tuition collection (deadline), a late fee of $30 will be charged on top of the outstanding balance. The late fee has a progressive scale: after 4 weeks it will be doubled to $60, and after 5 weeks it will grow to $100 and the family will lose the opportunity to use the three payment plan in the future. If a family has an outstanding balance every payment period, it will lose the right of priority placement in classes for the next year.
The school reserves the right to exclude the students from classes should the payment not be received within 4 weeks of specified dates. Students may not be admitted to class for the second semester or re-enrolled for the following school year while there is a delinquent amount outstanding.
If you have any special circumstances, we will do our best to accommodate you. Please contact our principal at director@schoolnova.org.

Q: What kind of payments do you accept?
A:You can pay your bill online using your bank online/mobile payment system. We also accept personal checks, cash payments or payments made through our website via PayPal. Please see this page for details.

Q: Will we get a reimbursement if a class is cancelled?
A: In the event that a class is cancelled at the last minute due to unforeseen circumstances, every attempt will be made to schedule a make-up or a double class. If this is not possible, we will issue a refund for the cancelled class.

Homework:

Q: If my child missed school, how can we get homework for the next class?
A: Most homework assignments will be posted on the school's web site by Wednesday morning of the following week. You don't need a password or an account to view and print the homework.

Q: What is your Homework policy?
A: We have our classes once a week, therefore the homework is a very important part of our teaching process. We require that each student do the homework on time and hand it over to the teacher in the beginning of each class.
One of the criteria for being transferred to the next level is submitting more than 80% of the homework assignments during the course of the year.

Q: Do you expect parents to be involved in helping their children do homework?
A: Our program is highly intensive; we cover a great deal of material quickly and we depend on the parents to help their children with homework. Parents are expected to cooperate as much as possible with the teachers to help the children reach their educational goals. All teachers’ emails are posted on the school website and parents are welcome to contact them directly.

Other questions:

Q: Do you serve meals?
A: Yes. A nutritious and healthy snack is served between 2nd and 3rd period, usually between 10:45 and 11:15 AM. An administrative fee ($25 from families with one child and $30 from families with two or more children) covers snacks as well as a few other school activities and events.

Q: Do you participate in any math, science and language Competitions?
A: Yes. Our school participates in Math Olympiads AMC 8 and AMC 10/12, in the International Math Kangaroo Olympiad, the International Russian Language Olympiad, in the National French Contest and in Physics Bowl. Advanced English also participates in various competitions throughout the year such as the Scholastic Art and Writing Awards and the Library of Congress National Reading/Writing Promotion Program.

Q: Do you allow parents to be present inside the classroom?
A: In general, we do. However, teachers set their individual policies regarding the presence of parents inside the classroom based on what they think is better for a specific child.
Parents may not interfere with the lesson by being disruptive or talking and may not enter or exit the room while the class is in session.

(C) SchoolNova 2005-2016